Thursday, April 3, 2014

Submitting Your AP Studio Art Portfolio

About Digital Submission

The AP Studio Art Exam consists of two components:
  1. Digital images and commentary submitted to AP via the Digital Submission Web application 
  2. Physical portfolios: the Quality section (five actual artworks) for Drawing and 2-D Design portfolios, assembled and mailed to the AP Program 
  • Note: The 3-D Design portfolio has no physical component and is submitted entirely online. 
  • For more information about the digital submission process, view the Web demo.
  • For the HELP page about digital submission, click here >
Timeline for Students

Before January
  • Capture digital images of your artworks that adhere to the image recommendations and requirements outlined at the bottom of this page. 
January and February
  • Log in to the Digital Submission Web Application as soon your teacher — or AP Coordinator, if you are home-schooled — provides access information. Check with your teacher or Coordinator if you haven't received this information by early February. (View this demo for more information about accessing the application.) 
  • Make sure that you have selected the correct type of portfolio (i.e., 2-D Design, 3-D Design, or Drawing). Selecting the correct portfolio type is very important, as it affects how the portfolio is scored. 
  • Begin uploading images as soon as possible after accessing the application, so that both you and your teacher can monitor the development of your portfolio. You can always delete, add or rearrange images later. 
March and April
  • Continue to work with your teacher on your portfolio. 
  • Confirm the deadline for you to submit your final digital portfolio to your teacher (or AP Coordinator). If you are submitting a 2-D Design or Drawing portfolio, confirm the date for assembly of the Quality section with your teacher or AP Coordinator. 
  • The AP Coordinator should provide you with information from your AP Student Pack (your AP number and a list of college codes) by sometime in April. You will need this information before you can forward your digital portfolio to your teacher. 
  • Submit your finalized digital portfolio to your teacher or AP Coordinator by his or her established deadline. 
  • After you forward your portfolios to your teacher or AP Coordinator, sign back in to the Web application occasionally to view your portfolio's status and to ensure that your Coordinator forwards your portfolios to the AP Program by 8 p.m. EDT on May 9, 2014. Only Coordinators can take this final step, and only portfolios that have a "Sent to AP" status at the time of this deadline will be received by the AP Program and scored. 
  • Your teacher will forward your completed digital portfolio to the AP Coordinator before May 9. 
  • Your AP Coordinator will forward your digital portfolio to the AP Program, using the Web application, by 8 p.m. EDT on May 9. 
  • On or before May 9, your teacher or Coordinator will gather 2-D Design and Drawing students for the assembly of the Quality section (the physical portfolio component). 
Technical Requirements and Recommendations

You and your teacher must have access to a digital camera and a computer with an Internet connection in order to submit the digital sections of your portfolio. If you will be accessing the Web application from a computer outside your school, please note the required browsers listed below. You aren't restricted to specific hardware configurations, though you may experience slower response times when using older computer hardware.
Software Requirements

Web Browser (one of the following):
  • Microsoft Internet Explorer 7.0 and 8.0 
  • Firefox 3.6 
  • Safari 5.0 or below 
Requirements and Recommendations for Digital Images

All images must be submitted in JPEG format (file name extension .jpg) and RGB color mode. We recommend uploading files that are 72 pixels-per-inch (ppi) because a higher resolution does not add clarity when viewing images on a computer screen. We recommend that you keep copies of your original images.

Image size: The image sizes below are recommendations. Your image sizes may be different.

Landscape orientation:
  • Recommended maximum size: 530 x 780 pixels (7.36 x 10.83 inches) 
  • Recommended minimum size: 480 x 480 pixels (6.67 x 6.67 inches) 
Portrait orientation:
  • Recommended maximum size: 780 x 530 pixels (10.83 x 7.36 inches) 
  • Recommended minimum size: 480 x 480 pixels (6.67 x 6.67 inches) 
Maximum file size: 3.0 MB per image. (Your image files will likely be considerably smaller than 3.0 MB.)
Free disk space:
  • Drawing and 2-D Design Portfolio: Based on the maximum file size of 3.0 MB and a total of 24 digital images per portfolio, you'll need a maximum of 72 MB of free disk space per portfolio. 
  • 3-D Design Portfolio: Based on the maximum file size of 3.0 MB and a total of 38 digital images, you'll need a maximum of 114 MB of free disk space.